If you are a TL like me, you like to control exactly what is being added to your collection in your book orders. You don't subscribe to a variety of services that will just send a certain amount of paperbacks or hardbacks to you at random. I simply put in an open PO at the beginning of the year and buy books monthly at my discretion. Therefore, it is on MY shoulders to make sure I am keeping track of completing series! If I buy the first book of a certain series, how do I make sure I eventually buy the second or third book? I used to simply depend on students. If a student wanted the second book, they'd ask for it. However, not all students are vocal or even realize they can ask for the next book. I know I was way too shy in high school to think I could request anything of our library. Therefore, I had to come up with a way to keep track of all the series we had going on in the library that had not finished yet!
For example, there seem to be a million fantasy series out there! From Sarah J. Maas to Robin LaFevers to Morgan Rhodes. . . . .fantasy is not necessarily a genre I read often, so it wasn't always on my radar. I came up with an easy and simple way to keep track of what books were coming out eventually.
I keep a link to this Google Form on my bookmarks bar, so if I come across a book I know I will want to add to the library's collection eventually, all I have to do is just click once, and I can start recording. When I look at the responses, it looks like the spreadsheet below.
This is a Google Sheet I always pull up whenever I am doing my book orders. If there is a long list, I always sort the sheet by column "F," which is "When does this book come out?" Then I can see if there are any books that came out that last month or are coming out soon that I should purchase.
Having a link right then and there to the book within the spreadsheet helps as well because now ordering it is only a click away.
I often will keep this Google Form up whenever I am doing a book order because that it usually when I come across series I need to complete or books I would like to purchase that are not released yet. It's a quick, easy, and accurate way to keep our library's collection current!
Jennifer Zimny has been a teacher librarian at Ponderosa High School for the past three years and previous to that, she was the drama teacher for 9 years. She holds a BA in Theatre from CSUS, a teaching credential in English, and a teaching credential in Library Media Services from Azusa Pacific University